Purchasing Bid Sheet: Compare Supplier Quotes
A purchasing bid sheet lets you compare at least three supplier quotes for the same item on a fair basis. It works out cost per usable unit, so you can compare on what reaches the plate, not on the headline price.
What is inside
- Item and specification, date, weekly quantity needed and who completed the sheet
- Columns for supplier, quoted price, pack size, yield %, cost per usable unit, delivery days, payment terms and quality notes
- A Chosen column, a decision line, an approver and a review date
- The formula for cost per usable unit and a reminder not to choose on price alone
It suits restaurants, hotels and caterers who buy from several suppliers.
Download
Use it with a tool
Use it with: Supplier Quote Comparator does the arithmetic as you type.
Frequently asked questions
How many quotes do I need?
At least three for the same specification. Ask for the same pack size, grade and delivery terms.
Should I always pick the lowest cost per usable unit?
Not always. Reliability, freshness, credit terms and returns all matter. Record the reason for your choice in the decision line.
How to use this form
- Write the item and its exact specification at the top.
- Ask each supplier for a price on the same specification.
- Enter the price, pack size and any yield % for each supplier.
- Work out the cost per usable unit, or use the Supplier Quote Comparator.
- Note delivery days, terms and quality in the remaining columns.
- Mark your choice, write the decision, and set a date to review it.
